Check recipient access before sending a recording link
A link that works for you may fail for the recipient—or admit more people than intended. Check the host’s actual access setting and the recipient’s identity before sending the lesson.
Decide whether you are sharing a file or access
Sending a video attachment gives the recipient a copy. Sharing a hosted link gives access governed by that service’s settings. A link is not inherently private just because it is long or difficult to guess, and a copied file is not recalled when a hosting permission changes.
Choose the method based on the task. A public tutorial may reasonably allow anyone with the link. A review containing internal material may need named recipients and an approved workspace. Follow the rules for your material rather than choosing the easiest setting by habit.
Set the audience in the hosting service
Loom’s documented named-recipient workflow uses Share > Link Settings > Only people added can access, then adds the relevant email addresses. The recipient must sign in to a Loom account using the invited address. A message sent to a different alias does not establish access for that account.
These are Loom permissions, not a Reel cloud-sharing feature. If your recording is uploaded elsewhere, use that service’s current instructions. Check whether it is also shared through a workspace or group, because the direct recipient list may not be the entire audience.
- Choose the intended audience before distributing the link.
- Inspect link access and any group or workspace sharing.
- Confirm the recipient’s account address where sign-in is required.
- Ask the intended recipient to check access, or use an appropriate authorized test identity.
Test without making the video public
If a recipient sees an access error, first check the signed-in account, invitation and organization restrictions. Do not automatically switch to anyone-with-link access to solve a login problem. That can expand the audience beyond the original request.
An owner’s successful playback proves little about another person’s rights. Check the actual recipient path, including any app that opens the link with a different account. Keep the test limited to the material and identities you are authorized to use.
Communicate what you are sending
Include a short description of the recording and any sign-in requirement. If the lesson is revised, identify the current version instead of leaving several similar links without explanation. Check that the destination opens the intended video rather than a workspace homepage.
Review sharing settings again when the audience changes. Arte Soft publishes Reel; recording a file and choosing its later hosting permissions are separate actions, and this guide does not promise that private access prevents every copy or redistribution.
Is anyone-with-link access the same as named sharing?
No. The link can be forwarded. Named sharing depends on the host’s account and permission model.
Why can I watch while my colleague cannot?
You may be the owner or signed in with a different permission set. Check the colleague’s invited identity and the video’s actual access settings.
